Registration, Forms & Fees

Register online at www.FGCgathering.org starting April 1.

Before You Register

Make these four decisions before beginning the registration process:

• Housing and Meal Plan choice
• First, second and third workshop choices
• Arrival date
• Do I/we need financial assistance?

When to Register

 Early Registration is April 1–11. Everyone who registers withinthis period will have equal access to workshops and priority consideration for financial assistance.

Registration will temporarily close from April 12–16. Lotteries will occur for oversubscribed workshops. All early registrants will be informed of their assignments.

Standard Registration starts April 17. Workshops and financial assistance will be available on a first-come, first-served basis. Beginning June 1, there is a $50 per person late fee for all full-time registrations. Late fees will not be charged for part-time registrations.

Young Friends: Junior Gathering Program participants must be registered by May 31 and High School participants must be registered by June 10. Registration is not complete until FGC receives a Parental Release Form for each registered young Friend (including high school).

How to Register

Online: The easiest and fastest way to register for the Gathering is online starting April 1.

Phone: In lieu of paper registrations, FGC offers phone registrations for attenders who cannot complete the online form. Register by phone on business days and Saturday April 10, 10 am–noon and 1:30–4:30 pm edt. Registration will be temporarily closed April 11–16. Please complete the “Before You Register” checklist (above) before calling.

On-Site (Adults Only): Full-time participants will be charged the standard $50 per person late fee. Workshop choices will be limited. See below for part-time information.

Part-Time Attenders (Adults Only)

Part-time registration is a great way to get a taste of the Gathering. On-campus housing is not available and meals are on a cash basis. Walk-up or advance part-time registrations are $75/day (late fees do not apply).

Payments

Deposits: The minimum deposit is the Program Fee(s) for your party. However, if you are applying for financial aid from your meeting or from FGC, there is a refundable deposit of $75/person. Your deposit is due when you register. Deposits and other payments received by June 24 may be made by credit/debit card, electronic check or paper check. (Paying by electronic or paper check saves the Gathering money.)

Payments at Bowling Green: The balance due must be paid in full by cash or check during check-in; credit/debit cards will not be accepted.

Canadian Payments: Payments made in Canadian dollars will be credited with the prevailing exchange rate at our financial institution on the day of deposit.

Cancellations

• Cancel by May 31, and incur a charge of $45 per person ($125 maximum per family). See financial aid section for exceptions.
• Large cancellation fees begin June 1.
• Cancel after June 16, and all fees will be owed even if you do not attend the Gathering.

Surcharges

• Changes to housing or meal plans after May 31 ($15)/li>
• Lost/replacement room keys ($30)
• Bank or university fees (including those for room damages, lockouts and returned checks) will be passed along at cost to the registrant.

Free to the Public

Monday, Tuesday and Wednesday evening programs, the Gathering store, exhibits and the visual arts gallery are open to the public without registration. All other events and activities are limited to registered attenders.

Other Important Dates

Registration Schedule

• April 1–11 Early Registration
• April 12–16 Reg temporarily closed
• April 17 Standard Registration begins
• May 31 Deadline for Junior Gathering (Children’s program) registrations
• June 1 $50 per person late fee begins for all full-time registrations
• June 1 Substantial cancellation penalties begin
• June 10 Deadline for High School registrations
• June 10 Deadline for airport or train shuttle reservations*
• June 16 Last date to cancel registrations
• July 4 Gathering on-site check-in 2–10 pm, Bowling Green Stat

Exhibits, Interest Groups, etc.

• May 7 Deadline for Friday night Interest Group proposals*
• May 31 Deadline for Gathering Store consignment arrangements, requests for exhibit space, Quaker organization presentations and intent-to-show forms*

*more information available online by March 16

AND …. More information will continue to be posted on this website web, including

February 22: Junior Gathering T-shirt Design Contest! Also, information about Junior Gathering, High School Program, AYF Program, and more!

March 16: Nomination form for the Showcase of Quaker Talent. Also, detailed airport/train shuttle information, consignment form, interest group proposal form, exhibits reservation form, Quaker organization presentation form, and Lemonade Gallery intent-to-show form.